Returning to the Dojo: Process and Booking

As of September 22, 2021, Ontarians will need to be fully vaccinated (two doses plus 14 days) and provide their proof of vaccination along with photo ID to access certain public settings and facilities. This approach focuses on higher-risk indoor public settings where face coverings cannot always be worn and includes facilities used for sports, fitness activities and personal fitness training, such as gyms, fitness and recreational facilities with the exception of youth recreational sport.

Individuals who cannot receive the vaccine due to medical exemptions will be permitted entry with a doctor’s note. Children who are 11 years of age and younger and unable to be vaccinated will also be exempted from these requirements.

Currently, Ontarians should have access to a paper or PDF vaccine receipt that includes all relevant information to prove that they are fully vaccinated. As of September 22, 2021, Ontarians will be required to show their vaccine receipt when entering the Dojo along with another piece of photo identification, such as a driver’s licence or health card.

The following regulations and criteria are required for the Ottawa Chito-Kai to remain open. They contain Karate Canada, Ontario Karate Federation, Ontario government and Ottawa Health Authority and By-laws requirements. I have broken these requirements into three sections: General requirements, Instructors and Black Belts, and those requirements that members are required to perform to enter and practice at the dojo in a safe and healthy way.

General Requirements

  • If you are feeling ill, we ask that you stay home. We will not hesitate to send members home if they are displaying any symptoms. If you have travelled or come in contact with someone who has COVID-19, we ask that you stay away from the Dojo for the time required by Ottawa Public Health and the province.
  • Any person who enters or uses the facility maintains a physical distance of at least two metres from any other person who is using the facility;
  • team games or activities are not practised or played within the facility until further notice;
  • Any martial art, sports or games that are likely to result in individuals coming within two metres of each other are not practised or played;
  • All locker rooms, change rooms, showers shall remain closed, except for access to a washroom. Students should arrive pre-dressed in their Gi (uniform).
  • New students who do not have a Gi, should arrive in a loose fitting pants and T-shirt.
  • The only persons permitted to use the facility are members of the Ottawa Chito-Kai or potential members
  • All sport activities are conducted in accordance with the rules and policies of the Ottawa Chito-Kai, including the rules and policies put in place to enable a safe return to karate;
  • No spectators are permitted in the facility;
  • According to the current protocol students will be allowed to temporarily remove their masks while engaging in karate.

Instructors and Black Belts

  • No spectators are permitted in the dojo. If a parent/guardian is seeking assistance they can be allowed in the front area maintaining all the protocols in place.
  • Accurate attendance tracking is essential. We must keep good daily records of all persons who enter the dojo, with a focus on full names and times of entry. Students arriving at the dojo without reserving a place on Picktime should not be allowed to train. It is the only way currently to track who attends, the date and timeAll members invited to training should live in Ottawa. Visits from members of other dojos outside Ottawa are suspended until further notice.
  • All change rooms, and showers are to remain closed, except to the extent they provide access to a washroom or a portion of the facility that is used to provide first aid. At this time only the women’s washroom facility will be used.
  • Physical contact is limited and may include target holding and partner drills, however sparring is not permitted.
  • All equipment used must be disinfected after each individual use
  • No training outside of designated class times unless supervised by an instructor. 
  • No socializing within the facility between classes.
  • If young students are leaving the dojo and their parents are waiting outside then escort them to their parents while maintaining a distance of 2 metres.
  • After each class there should be at least 15 minutes between classes to allow for one group to depart, and the next group starting.
  • The time between classes also allows for the sanitization of all high contact/touched areas. All high contact surfaces, such as doorknobs, counters and benches 
  • should be wiped before the start of every class. 
  • Gym mats and washrooms must be sanitized daily. Shared spaces, such as the front desk area will also need to be sanitized at least daily.
  • Basic hygiene rules such as hand-washing and not touching one’s face must be reinforced in the dojo.
  • COVID-19 can be spread by aerosol transmission. Ensure that you have adequate air exchange and when possible open a window to encourage fresh air circulation. 
  • Doors should be propped open whenever possible to assist with air flow and reduce the risk of contamination from opening and closing doors.
  • Should a student feel or appear unwell during class, the class will be ended immediately, the student will be politely asked to leave. Following this, the instructor should contact Steve or me, who will subsequently, contact the public health authority for direction and no further classes should run that day.
  • All students and instructors must be OKF members to be covered by insurance. 
  • It is recommend that students should be discouraged from not using Kias during these times. There was a recent study showing that projecting one’s voice can increase the potential spread of COVID-19. 
  • It is recommended that students leave the mats and entrance one at a time to maintain social distancing. 
  • You may want to consider keeping the intensity level low as increased breath rate can also increase the likelihood of spreading COVID-19.
  • A log must be kept of students who enter, their name and contact number. Names and numbers should be entered by one individual.
  • Instructors and students should take a COVID-19 assessment test at before leaving home, and bring it with you to the Dojo.

Members and Parents

  • Students/Parents will book their class either by email at or our online at Picktime our class reservation system.
  • We ask that you only book your/child(ren) classes for at least two times for the week. Our Saturday class will commence once we have additional instructors.
  • Students will not be allowed to participate without booking their class(es).
  • Parents/guardians and guests will not be allowed in the dojo to watch.
  • We are asking all students to come in their karate uniform as change-rooms will not be in use. We request that gym bags not be brought to the dojo as they will not be permitted.
  • Members who use public transit to come to training, should wear a tracksuit or Windbreaker over their uniform to keep it clean.
  • Remember to sterilize your hands on entering and leaving the dojo.
  • Athletes should bring their own water bottle, which they will store in their own exclusive training area.
  • We are asking parents to drop off their children for class.• If any parents/guardian should need to enter the dojo we request that you wear a mask at all times.
  • We encourage students, parents, guests/visitors to wear a masks as they enter the Dojo and go through the lobby; masks may be taken off before class. If a student wishes to wear the mask during class they can.
  • Students even though you have been vaccinated should take a COVID-19 assessment test at before leaving home, and bring it with them to the Dojo.
  • Classes will be 45 min duration, to allow for the between class sterilization procedures as well as the new entrance and exit guidelines.
  • A log must be kept of students who enter, their name and contact number. Please give your names and numbers to the individual requesting.
  • At the beginning and end of each class we will ask that students enter the Dojo or leave the mats one at a time to maintain social distancing.